This Data Protection Notice explains how NS Partners collects, uses, discloses and protects personal data in connection with its services and website.

Data Protection Notice

NS Partners operates the NS Partners website and collects and uses personal data to the extent necessary in the framework of its activities and to deliver a high standard of personalised products and services.

This notice informs users about the collection, use and disclosure of personal data when using the website or interacting with NS Partners, and about the choices and rights associated with that data.

For the full privacy framework, please also refer to the Privacy Policy.

Personal data we may collect

Depending on the relationship and context, NS Partners may collect different categories of personal data, including:

• Identification information such as name, identification document information, nationality, place and date of birth, gender or photograph.
• Contact information such as postal address, email address and telephone number.
• Family situation information such as marital status or number of children.
• Education and employment information, including employer, role and professional background.
• Client or prospect status and information linked to services requested or provided.
• Digital activity information such as IP address, browsing activity, device information and cookie or tracking data.
• Information from interactions with NS Partners, including comments, suggestions, needs expressed during calls, video conferences, email exchanges, chats, website forms, social media interactions and complaints or claims.

NS Partners does not ask for personal data concerning racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data or sexual orientation unless required by a legal obligation.

Sources of personal data

Personal data may be provided directly by the person concerned or obtained from other sources in order to verify or enrich records, including official publications or databases, corporate clients or service providers, public websites or social media pages, and databases made publicly available by third parties.

Why and on which basis do we use personal data?

NS Partners may process personal data for the following purposes and legal bases:

1. To comply with legal and regulatory obligations.
2. To perform a contract with a client or to take steps at a person’s request before entering into a contract.
3. To pursue legitimate interests, including client relationship management, service improvement, security and operational requirements.
4. To respect a user’s choice where consent has been requested for a specific processing activity.

Who do we share personal data with?

To fulfil the purposes described above, NS Partners may disclose personal data to:

• NS Partners entities.
• Service providers acting on behalf of NS Partners.
• Independent agents, intermediaries, brokers, banking and commercial partners with which NS Partners maintains regular relationships.
• Financial or judicial authorities, state agencies or public bodies, upon request and where permitted by law.
• Regulated professionals such as lawyers, notaries and auditors.

Transfers of personal data outside the EEA

Where personal data is transferred from the European Economic Area to a country recognised by the European Commission as providing an adequate level of protection, the transfer may be based on that adequacy decision.

For transfers to countries not recognised as adequate, NS Partners may rely on a relevant derogation or implement safeguards such as standard contractual clauses or binding corporate rules. Details may be requested in writing.

How long do we keep personal data?

Personal data is retained for the longer of the period required by applicable laws and regulations or another period justified by operational requirements, such as account maintenance, client relationship management and responses to legal claims or regulatory requests.

In all cases, data is kept for the duration necessary to achieve the purpose of the processing.

Rights and how to exercise them

Individuals have rights that allow them to maintain control over their personal data. These rights may include:

• Access to personal data and information on its processing.
• Correction of inaccurate or incomplete personal data.
• Deletion of personal data to the extent permitted by law.
• Objection to processing based on legitimate interests or for commercial prospecting.
• Restriction or suspension of processing while a request is reviewed.
• Rights relating to automated decisions, where applicable.
• Withdrawal of consent where processing is based on consent.
• Portability of data provided by the individual, where technically feasible and legally applicable.

The right of access may be limited in certain cases provided by law, including anti-money laundering and counter-terrorist financing regulations.

Complaints and changes to this notice

In addition to the rights mentioned above, individuals may lodge a complaint with the competent supervisory authority, usually in their place of residence.

NS Partners may update this Data Protection Notice from time to time. Users are invited to review the latest version online, and material changes may be communicated through the website or usual communication channels.

Contact

For questions about the processing of personal data, please contact NS Partners by email at informatique@nspgroup.com.

Information page — NS Partners